12 months ago we set ourselves a challenge to find a way that our fire risk assessment could meet the requirements of the RRO, the expectations of the local fire brigades and to help our customers to better manage their fire risks.
This has resulted in our new online fire risk assessment which not only addresses all of the questions from PAS79 (publically available Standard for risk assessments) but also includes the ability for you to record the results of your own checks, inspections and drills; in effect becoming a live record of your arrangements and better illustrating your compliance with the RRO.
THSP’s online fire risk assessment system is created on a web-based platform providing you with access to your up-to-date assessment whenever you need it, from any device. The assessment is written in plain English and designed to be easily navigated so anyone can use it.
Fire Assessment – This assessment covers twelve crucial factors that can put any business at risk of failing to comply with current legislation.
Action Plans – Our assessor can then create a summary of colour coded risks with actions, listed in order of priority, ensuring the most cost-effective solutions for any areas where your property is non-compliant.
Audit Trail – All completed actions are recorded and updated keeping a complete audit trail to ensure you stay compliant.
Fire Log Book – by Law every employer must maintain a Fire Log Book. Your Log Book is stored online, safe from fire and easily accessible. You can instantly update it any time, ensuring total compliance.
Practical steps to complete compliance
Our Action Plan is created to provide cost effective solutions for any areas where a premises fails to comply with current legislation. A jargon-free report provides a summary of colour coded risks, listed in order of priority. Each risk has a detailed report covering:
- Why it is not compliant with fire regulations
- What needs to be done
- Its location
- Who is responsible
- When it needs to be completed
The Action Plan includes notes from our assessor, floor plans and photos, to show you exactly what and where the problem is.
Update of progress!
Once the risk has been addressed, it can either be signed off as “The Action has completed”, or added as a status update to show that work is still in progress. If it’s completed, upload your own photos to show the result and it’s immediately removed from your Action Plan and sent to the Archive.
Your compliance audit trail
Once a remedial action that was recommended in the Action Plan has been completed and signed off, a simple click of the archive button and it is moved to the archive section.
This provides an audit trail of everything that has been achieved in making the premises safe from fire and legally compliant. It also lowers the risk profile of the building on the executive summary page, and the risk rating continues to go down each time a remedial action is completed and archived.
Proof that the premises are safe and legally compliant by an audit trail using the online Archive!
Had we not made this significant change there was the distinct possibility that a Fire Officer might challenge the findings of the current documents and require the customer to re-do the assessment in a manner closer to PAS79. There is an added risk that failure to carry out what the fire brigade consider a suitable and sufficient risk assessment could result in a fine for the customer.
Stored online, safe from fire and easily accessible
Fire legislation demands that every employer maintains a Fire Log Book to ensure that anything related to fire safety – fire incidents, fire equipment maintenance, activations of the fire alarm, practice drills and training etc. are recorded in one place.
With the THSP Fire Log Book the records are kept secure by storing online, rather than the traditional paper version, which could be misplaced, lost or burnt in a fire. The same information is stored, and can be instantly updated at any time. This ensures that the premises are fully compliant should the Fire Services request to see your Log Book – which they can do at any reasonable time!
The THSP Log Book takes you through a step-by-step process which enables all the requirements of the fire risk assessment to be maintained online, to ensure complete compliance.
The property occupier is responsible for:
- Fire alarm systems
- Unplanned alarm activations
- Emergency lighting
- Fire-fighting equipment
- Fire drills
- Fire training
- Fire Marshall training
The competent person is responsible for:
- Fire alarm systems
- Emergency lighting
- Fire extinguishers
- Hose reels
- Miscellaneous equipment
If you would like more information on how we can help you further or simply require a competitive quote please call us on 03456 122 144 or click here.